Position: Document Controller

Location: Riyadh, Saudi Arabia

Project Scope: Tunnel Construction MEP Fit-Out

Note: This position is required urgently. Candidates who are available immediately or have a short notice period will be prioritized.

Job Description:

We are seeking a highly organized and experienced Document Controller to join our team for the Diriyah Gate Tunnel Construction MEP Fit-Out project. The ideal candidate will have extensive experience in document control systems, specifically in MEP construction and large-scale infrastructure projects, ensuring efficient document management and compliance with quality standards.

Responsibilities:

• Document Management: Maintain and manage project documentation, including technical documents, drawings, and correspondence, ensuring accurate recording, tracking, and distribution.

• Compliance: Ensure documentation meets ISO 9001 standards and project-specific control procedures.
• System Management: Utilize document control software, such as Aconex, SharePoint, or other tools, for uploading, retrieving, and maintaining records.
• Coordination: Coordinate with engineers, subcontractors, and project managers to ensure timely delivery and distribution of documents.
• Document Reviews: Monitor, track, and follow up on document approval workflows, including RFIs, submittals, and technical documents.
• Reporting: Generate daily, weekly, and monthly reports on document status, including overdue and outstanding documents.
• Templates and Standards: Develop and manage document templates and numbering systems to ensure consistency and compliance across the project.
• Liaison: Act as the point of contact for document control issues, liaising with clients, consultants, and subcontractors to resolve queries.
• Security and Accessibility: Ensure safe custody of documents while maintaining accessibility and traceability.

Requirements:

• Educational Background:

  • Bachelor’s degree in Business Administration, Engineering, or a related field.

• Experience:
  • Minimum of 10 years of experience as a Document Controller, with significant exposure to MEP projects.
  • Experience in large-scale infrastructure or tunnel projects is highly desirable.
• Technical Skills:
  • Proficiency in document control software spesifically Aconex and SharePoint
  • Strong knowledge of ISO 9001 standards and implementation.
  • Advanced MS Office skills, particularly Excel and Word.
• Certifications (Preferred):
  • Aconex Accredited Professional.
  • ISO 9001:2015 Certification
• Soft Skills:
  • Excellent organizational, communication, and time-management skills.
  • Detail-oriented with the ability to handle multiple tasks in a fast-paced environment.